Reduce your Purchase Order Processing Costs

Labor Savings - With our PN³ solutions your purchase authorization procedures are streamlined reducing the workload and processing time for everyone involved.

Purchase Order Approval
Most organizations require their staff to obtain approval prior to purchasing products or services above a particular dollar threshold or for specific goods/services. If your approval process is paper-based you are certainly aware of the challenges your staff encounters attempting to process/monitor requests. Paper-based processes are labor-intensive and have limited controls.

Product/Service Receipt
Additionally paper-based purchase order processes result in paper-based receipt confirmation. Consequently the workload on each department and your accounts payable team is increased.

How do we solve these problems?
Our PN³ solutions provide a paper-less approach to processing purchase orders and delivery confirmation.

Benefits

• Electronic Purchase Requests
• Automated Routing
• Automated Email Alerts & Reminders
• Paperless Coding & Approvals
• Transaction Level Budgeting Constraints
• Online Receipt Confirmations
• Online Search/Retrieval of Purchase Requests & Purchase Orders

Reduce your Invoice Processing Costs

Labor Savings - With our PN³ solutions your invoice processing procedures are streamlined reducing the workload and processing time for everyone involved.

Most accounts payable department’s process (2) types of invoices:

1. Invoices that reflect charges for goods and or services related to the fulfillment of a Purchase Order
   1. receipt confirmation & coding instructions clearly identified when the invoice is received in the accounts payable department
   2. no receipt confirmation and coding instructions identified when your accounts payable department receives the invoice
2. Non-PO Invoices
   To process these types of transactions you need a system that fosters efficient methods of communication and no duplication of effort. Our PN³ solutions offer the following benefits.

Benefits for your AP Staff

• Fast - User Friendly Invoice Scanning
• 50% Reduction in Data Entry Requirements
• Review Receipt of Goods and Services Online
• Automated Invoice Routing
• Automated Email Alerts & Reminders
• Paperless Coding & Approvals
• Real-time Invoice Status
• No Paper Invoices to File
• Online Search/Retrieval of Invoices

Benefits for your Management Team

• Automated Invoice Routing
• Automated Email Alerts & Reminders
• Paperless Coding & Approvals
• Real-time Invoice Status
• Online Search/Retrieval of Invoices

Acquisition Savings (Products & Services)
With our PN³ solutions your new streamlined process flows enable you to confidently negotiate and fulfill prompt-pay arrangements with key vendors providing significant cost savings to your organization.

Prompt-Pay Discounts
Our PN³ solutions highlight invoices from vendors that offer prompt pay discounts to assist in easy identification and expedited processing

Paper Storage – Stop dedicating high-priced office space for invoices and related paperwork.

On-site Storage

• Office Space – Use your expensive office space for people not paper
• Office Furniture – Eliminate the furniture dedicated to paper invoices
• Office Supplies – Stop purchasing supplies to store and file invoices

Off-site Storage

• Over time your off-site storage and retrieval costs will be eliminated

Cost Avoidance

Late Fees

• Reduce your costs by highlighting aging invoices and avoiding late fees

Disaster Recovery

Business Continuity Planning – What would you do
if your paper-based purchase orders or
invoices were lost or destroyed?